This position is responsible for managing and directing the operations of the Department of Medical Ethics & Health Policy. Responsibilities include but are not limited to strategic direct oversight of sponsored programs, financial management, preparation and monitoring of total annual operating budget including gifts, endowments, and special purpose funds, accounting, purchasing, payroll, human resources, space, general administration, long-term strategic financial planning, and policy development. The Senior Business Administrator, working with the Department Chair & Vice Chairs will be directly involved with program planning and policy development related to the realization of long-term strategic planning goals of the Department and is also responsible for ensuring that the programmatic and financial objectives of the Department are achieved.
Bachelor’s Degree and 7-10 years of experience in accounting, business administration, including 3-5 years as a senior level business administrator at an academic medical institution, including supervisory responsibilities, or an equivalent combination of education and experience is required. Master’s Degree in business administration, accounting, finance or equivalent preferred. Demonstrated experience at the University of Pennsylvania, particularly with policies & procedures. Knowledge of academic issues, programs, and organization. Extensive experience in grants administration and fund/cost accounting. Experience in the development of policies and procedures. Excellent written and verbal communication skills required.
This position will provide direct support for Department purchasing, accounts payable, and travel & expense management activity. This individual will provide oversight and guidance over business operations of the Department. This position will provide financial oversight of operating funds by monitoring and providing regular reporting on departmental expenditures including faculty recruitment commitments, discretionary and incentive accounts, educational programs activity, pilot funding programs, and other Chair initiatives. This individual will also be responsible for the regular tracking and analysis of tuition revenue from its Masters programs, Clinical Ethics Mediation program, dual-degree programs, undergraduate Bioethics minor, and the Penn Fellowship in Advanced Biomedical Ethics program. This individual will also work collaboratively with the Department’s Grants Manager on payroll management of faculty and research support salary distributions and purchasing activity on grants. This position will report directly to the Director of Fiscal Operations and will ensure that Department and University business policies and procedures are maintained and implemented appropriately.
A Bachelor’s Degree and 2 years to 3 years of experience or equivalent combination of education and experience is required. Strong organizational, analytical, and written communication skills and ability to work independently are important. Experience & proficiency in University financial systems (Business Objects, Ben Financials, Hyperion Planning) and in Microsoft Office applications are essential. Conscientiousness and attention to detail, accuracy and quality are also essential.
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